Home | Articles | BookstorePromote Your Music | Music is Your Business | Subscribe
Twitter | Start a Record Label | Radio Promotion | CD Art Design | Music Career Help

Click to email ChrisHow to Write a Cover Letter:
Prototype and Instructions
by Christopher Knab, Updated January 2008. 

Back to The Academy

Your Name
Your Address

Current Date

Name of Contact (Mr. or Ms.)
Name of Company

Dear Mr./Ms.,

It was a pleasure meeting you at ____. In the brief time we had to talk, I mentioned the group _______, an __________ ___ band from Seattle that I have been working with for the past year. You were kind enough to suggest that I send you a copy of their CD.

Enclosed you will find their demo, and the _______ you requested.

____________ will be playing several gigs around Seattle in the next couple of months. If you enjoy the CD, and would like to see the bands live show, let me know and I will put you on the guest list for one of their upcoming shows. 

The band recently got a great review in _________. ______ _____ reviewed a recent show by saying; Not since _______ have I heard such ________ and _______ ________ . When you get a chance to hear their CD, I think you will agree with that comment.

If you have any questions about the band, please feel free to call me anytime. I can be reached at ___ ___-____.  

I will be contacting you next week to follow up on this letter.

Thank you for your time. 


Your Name (be sure to sign the letter)

Instructions for writing a music business letter.

  1. Justify left the whole letter.
  2. At least 2 inches down, put your name and address.
  3. Put the date next, after your name and address.
  4. The Salutation: Address the letter to the person using their last name, (unless you are certain that you are on a first name basis with the person.) i.e.
    Dear Mr. Mann, or
    Dear Ms. Gunderson, (Use a comma after their name.)
  5. The Body: This is where the purpose of the letter is stated. The first sentence should introduce yourself, and the reason for the letter. It is always a good idea to include in this introduction, the circumstances of having previously met or talked with the person to whom you are writing your letter. Keep the paragraphs short. One paragraph, one thought.
    Be sure
    to have a short descriptive sentence that addresses the genre of music that the artist makes. Mention any attachments you have included along with the letter. Mention, with quotes if possible, something positive that has been said about the artistís music by other music business professionals. Mention any live shows that are up-coming, and invite the person to attend a show or visit your website or My Space page.
  6. The Closing: End the letter with a thank you for their time. Mention that you will be looking forward to hearing from them. Mention that you will be contacting them as well.
  7. Be sure to close the letter with the term "Sincerely", then drop down several spaces, type your name, and sign it above your typed name.

A Few Other Tips

  1. Tell the reader what you want from them.
  2. Make the letter easy to read. 
  3. Keep your writing style natural, personal, and positive.
  4. Be polite and considerate in your tone.


Christopher Knab is an independent music business consultant based in Seattle, Washington. He is available for private consultations on promoting and marketing independent music, and can be reached by email at: chris@chrisknab.net

Chris Knab's book,
'Music Is Your Business' is available from the Music Biz Academy bookstore.

Visit the
FourFront Media and Music website for more information on the business of music from Christopher Knab.

Submit An Article for Consideration!
Would you like to submit an article for publication at MusicBizAcademy.com? If you have music-related expertise you'd like to share with other musicians including career tips, how to's, or general music business-related articles, please feel free to send them our way. We'll be glad to consider them.
Submit your article!


The Four Fronts...
Artist/Product Development

Get Educated...
Master the Music Biz!
Online Courses. Many Programs. Learn Day or Night.

Details Here

Christopher Knab

Music Is Your Business
Christopher Knab and Bartley F. Day's expanded edition of "Music Is Your Business" is filled with more insights into the business side of being a successful musician or band. Included are chapters on both Internet and traditional music marketing methods. The essential legal issues you need to know are explained as are music contract tips, how to license your music, attract distributors, get radio airplay and create a demand for your music. More...

How to Promote Your Music Successfully on the Internet

How to Promote Your Music Successfully on the Internet
Our in-depth guide to music promotion demonstrates how you can combine powerful internet marketing techniques to sell your music merchandise online! Learn what works, what doesn't, and what you shouldn't waste your time and money on.

Our Top 25 Articles
How to Write an Artist Bio
Performance Contracts
Mastering Your Music
How to Copyright Music
21 Songwriting Tips

Tax Tips for Musicians

Sell Your CDs Online

What's a Record Deal About?
Artist/Band Interview Form

Inside Record Labels
Internship Do's & Don'ts
How to Make a Living w/ Music

How to Write a Press Release
Reasons Demos Are Rejected
Facts About Music Licensing

Trademark Your Band Name?
Planning A Radio Campaign
A Legal Checklist
Industry Quotes to Live By
Songwriting Techniques
Guerrilla Marketing Tips
Starting a Music Business
Live Performance
Music Marketing Plan
Can U Afford Distribution?

Lots More Articles...

All Content © 1996-2013
Midnight Rain Productions.
All Rights Reserved.
Privacy Policy